Home » League Information » Our Constitution

Our Constitution

ARTICLE I. NAME

THE ASSOCIATION HEREBY CREATED AND TO BE GOVERNED BY THIS DOCUMENT SHALL BE KNOWN AS THE “ANACONDA HILLS MEN’S GOLF ASSOCIATION”.

ARTICLE II. OBJECTIVE

IT IS THE PURPOSE OF THIS ASSOCIATION ON BEHALF OF ALL MALE GOLF PLAYERS, PATRONS .OR SUPPORTERS OF THE GAME OF GOLF TO PROMOTE, DEVELOP, IMPLEMENT AND MAINTAIN A PROGRAM FOR THE ENJOYMENT AND BETTERMENT OF THE GAME OF GOLF AT ANACONDA HILLS GOLF COURSE IN THE TOWN OF BLACK EAGLE, MONTANA.

ARTICLE III. MEMBERSHIP AND DUES
SECTION 1. CRITERIA

  • A. MEMBERSHIP IN THIS ASSOCIATION SHALL BE OPEN TO ANY MALE GOLFER, PATRON, OR SUPPORTER OF THE GAME OF GOLF, (16) YEARS OF AGE OR OLDER.
  • B. THERE SHALL BE NO SPECIAL MEMBERSHIPS IN THIS ASSOCIATION. EXCEPTION BEING, THE GOLF PRO AT ANACONDA HILLS GOLF COURSE.

SECTION 2. MEMBERSHIP DUES AND TEAM FEES

  • A. AN ANNUAL ASSESSMENT OF DUES FOR EACH MEMBER AS DEEMED APPROPRIATE BY THE BOARD OF DIRECTORS OF THE ASSOCIATION SHALL BE DETERMINED YEARLY AFTER THE END OF PLAY THE PREVIOUS SEASON AND BEFORE MARCH 1 OF THE CURRENT SEASON.
  • B. PAYMENT OF THE YEARLY DUES ASSESSMENT MUST BE MADE WHEN APPLYING FOR MEMBERSHIP.
  • C. AN ANNUAL ASSESSMENT OF SPONSORSHIP FEES FOR EACH TEAM PARTICIPATION IN THE ASSOCIATION LEAGUE AS DEEMED APPROPRIATE BY THE BOARD OF DIRECTORS OF THE ASSOCIATION SHALL BE DETERMINED YEARLY AFTER THE END OF PLAY THE PREVIOUS SEASON AND BEFORE MARCH 1st OF THE CURRENT SEASON.

SECTION 3. MEMBERSHIP TERMS AND RESTRICTIONS

  • A. THE MEMBERSHIP YEAR SHALL COMMENCE ON 1 MARCH AND EXPIRE ON THE LAST DAY OF FEBRUARY OF THE FOLLOWING YEAR.
  • B. MEMBERSHIPS FOR ANY MEMBERSHIP YEAR, MAY BE PURCHASED ANY TIME AFTER JANUARY 1 OF THAT YEAR, OR AFTER THE YEARLY DUES HAVE BEEN SET BY THE BOARD OF DIRECTORS WHICH EVER IS LATER, FROM THE ASSOCIATION TREASURER.
    PERSONS WHO WISH TO PARTICIPATE IN THE ASSOCIATION LEAGUE MUST PURCHASE A MEMBERSHIP PRIOR TO PLAY. NO PERSON MAY JOIN THE ASSOCIATION SO AS TO FACILITATE PLAY IN LEAGUE AFTER TWELVE WEEKS OF LEAGUE PLAY WITHOUT THE PERMISSION OF THE BOARD OF DIRECTORS.

ARTICLE IV. OFFICERS
SECTION 1. OFFICERS, DUTIES

  • A. THE OFFICERS OF THIS ASSOCIATION SHALL BE A PRESIDENT, SECRETARY/TREASURER, (OR TREASURER, AND SECRETARY.) SAID OFFICERS SHALL BE ELECTED BY A MAJORITY VOTE OF THE MEMBERSHIP OF THE ASSOCIATION. CANDIDACY SHALL BE OPEN TO ALL MEMBERS AND THE LIST OF CANDIDATES FOR ELECTION SHALL BE PREPARED BY THE NOMINATION AND ELECTION COMMITTEE.
  • B. DUTIES OF THE PRESIDENT: IT SHALL BE THE DUTY OF THE PRESIDENT TO PRESIDE AT ALL MEETINGS OF THE MEMBERSHIP REGULAR AND SPECIAL. HE SHALL BE DEEMED TO BE AND HAVE THE POWERS OF THE MANAGING AGENT AND OFFICER OF THE ASSOCIATION. IN CONJUNCTION WITH THESE DUTIES THE PRESIDENT SHALL PRESIDE OVER AND PARTICIPATE IN THE BOARD OF DIRECTORS MEETINGS AND WILL HAVE FULL VOTING RIGHTS.
  • C. DUTIES OF THE TREASURER. IT SHALL BE THE DUTY OF THE TREASURER TO RECEIVE, DISPERSE, AND ACCOUNT FOR ALL MONIES AND ASSETS OF THE ASSOCIATION. HE SHALL ALSO BE RESPONSIBLE FOR RECORD KEEPING AND DOCUMENTATION OF ALL ASSETS AND TRANSACTIONS INVOLVING ASSETS. HE SHALL ALSO BE RESPONSIBLE FOR PREPARING A MONTHLY STATEMENT OF CHANGES IN FINANCIAL POSITION AND DELIVERY OF THIS DOCUMENT TO ALL MEMBERS OF THE BOARD OF DIRECTORS AND THE ASSOCIATION SECRETARY.
  • D. DUTIES OF THE SECRETARY. IT SHALL BE THE DUTY OF THE SECRETARY TO MAINTAIN ALL RECORDS OF THE ASSOCIATION INCLUDING BUT NOT LIMITED TO THE MINUTES AND RECORDS OF MEETINGS NOT ONLY OF THE GENERAL MEMBERSHIP BUT, ALSO THE BOARD OF DIRECTORS AND COMMITTEES AS WELL. HE SHALL ALSO KEEP RECORDS OF ASSOCIATION CORRESPONDENCE AND ALL LEGAL DOCUMENTS, ACTIONS INVOLVING SCHEDULES, AND WEEKLY REPORTS OF MATCH PLAY AND ALL OTHER ASSOCIATION ACTIVITIES. IN CONJUNCTION WITH THESE DUTIES THE SECRETARY SHALL PARTICIPATE IN THE BOARD OF DIRECTORS MEETINGS AND WILL HAVE FULL VOTING RIGHTS.
  • E. ADDITIONAL DUTIES. ADDITIONAL DUTIES MAY BE ASSIGNED TEMPORARILY OR PERMANENTLY BY THE BOARD OF DIRECTORS TO ANY OF THE OFFICERS HEREIN ENUMERATED WITH STANDING THAT SUCH DUTIES MAY BE IN EXCESS OF THOSE HEREIN SET FORTH. THE ASSIGNMENT OF THESE DUTIES SHALL NOT BE PERMITTED IF THE DUTIES CREATE SO GROSS AN EXCESS OF LABOR AS TO MAKE PERFORMANCE OF REGULAR DUTIES IMPRACTICAL. RESIGNATIONS. ALL RESIGNATIONS OF OFFICE MUST BE IN WRITING AND SHALL NOT TAKE AFFECT UNTIL FOURTEEN DAYS AFTER SAID RESIGNATION HAVE BEEN RECEIVED BY THE LEAGUE SECRETARY.

ARTICLE V. BOARD OF DIRECTORS
SECTION 1. QUALIFICATIONS, DUTIES AND TERMS

  • A. QUALIFICATIONS. ANY MEMBER OF THE ASSOCIATION MAY BE ELECTED TO THE BOARD OF DIRECTORS. THE BOARD OF DIRECTORS OF THIS ASSOCIATION SHALL BE COMPRISED OF 5 ASSOCIATION MEMBERS. IF AT ALL POSSIBLE NO MORE THAN TWO DIRECTORS BEING NEWLY ELECTED IN ANY GIVEN YEAR.
  • B. DUTIES. THE BOARD OF DIRECTORS SHALL BE RESPONSIBLE FOR THE OPERATION OF THE ASSOCIATION, SHALL SET POLICY, CREATE SPECIAL COMMITTEES, INTERPRET THE CONSTITUTION AND BYLAWS, AND IN A GENERAL SENSE GOVERN THE ASSOCIATION AND ITS MEMBERS. THE BOARD SHALL ALSO SET FEES, DUES, OR ANY OTHER ASSESSMENTS. THEREFORE THE BOARD OF DIRECTORS AS OUTLINED HERE IS HEREBY CREATED AND IS EMPOWERED TO FUNCTION IN A MANNER SIMILAR AND COMPARABLE TO THE POSITION OF A BOARD OF DIRECTORS OF A COMMERCIAL CORPORATE ORGANIZATION.
  • C. TERM. THE TERM OF OFFICE OR A MEMBER OF THE BOARD SHALL BE NOT MORE THAN THREE YEARS WITHOUT BEING RE-ELECTED.
  • D. MEETINGS. ALL MEETINGS OF THE BOARD ARE TO BE DIRECTED BY THE PRESIDENT. HE WILL BE RESPONSIBLE FOR THE PREPARATION OF MEETING AGENDAS.
  • E. RESIGNATION, THE RESIGNATION OF A BOARD MEMBER MUST FOLLOW THE GUIDELINES AS STATED IN ARTICLE IV, SECTION 1, and PARAGRAPH F.
    VACANCIES, ANY VACANCY IN THE BOARD OF DIRECTORS SHALL BE FILLED IN ACCORDANCE THE GUIDELINES AS STATED IN ARTICLE IV, SECTION 1, and PARAGRAPH G.

ARTICLE VI. COMMITTEES
SECTION 1. STANDING COMMITTEES

  • A. IN THE REALIZATION THAT CERTAIN COMMITTEES ARE NECESSARY TO FUNCTION EFFICIENTLY THESE PERMANENT COMMITTEES ARE HEREBY CREATED. ALL OF THESE COMMITTEES ARE TO HAVE AT LEAST THREE MEMBERS. THE MEMBERSHIP OF THESE COMMITTEES SHALL CONSIST OF ONE MEMBER OF THE BOARD, WHO SHALL SERVE AS THE CHAIRMAN OF THE COMMITTEE AND ALL OTHERS BEING VOLUNTEER OF THE ASSOCIATION. MEMBERS. (IF NO ONE WILL VOLUNTEER TO SERVE THEN THE BOARD MAY BECOME THE COMMITTEE) THESE COMMITTEES SHALL MEET AS IS NEEDED BUT NOT LESS THAN TWICE A YEAR.
  • B. BUDGETARY COMMITTEE. THE BOARD OF DIRECTORS WILL ACT AS THE BUDGET COMMITTEE.
  • C. PLAY RULING COMMITTEE. IT SHALL BE THE RESPONSIBILITY OF THIS COMMITTEE TO SET GUIDELINES OUTSIDE OF THOSE ESTABLISHED BY THE USGA GOVERNING PLAY IN THE ASSOCIATION LEAGUE. THIS COMMITTEE SHALL ALSO RESOLVE DISPUTES ARISING FROM ASSOCIATION SANCTIONED PLAY. NO MEMBER OF THIS COMMITTEE WILL BE ON A TEAM BEING RULED ON (THIS IS TRUE FOR AN INDIVIDUAL MEMBER AS WELL).
  • D. SPECIAL EVENTS COMMITTEE. IT SHALL BE THE RESPONSIBILITY OF THIS COMMITTEE TO ORGANIZE AND OVERSEE ALL EXTRACURRICULAR ACTIVITIES INCLUDING BUT NOT LIMITED TO TOURNAMENTS, FUNDRAISERS AND BANQUETS.
    NOMINATING AND ELECTION COMMITTEE. IT SHALL BE THE RESPONSIBILITY OF THIS COMMITTEE TO PREPARE A VOTING LIST FOR ALL OFFICES THAT ARE TO BE FILLED, (BEST EFFORT WILL BE MADE SO THAT AT LEAST TWO CANDIDATES ARE ON THE BALLOT FOR EACH OFFICE TO BE FILLED). CONDUCT THE ELECTION, COUNT AND VERIFY ALL BALLOTS, MAKE PUBLIC ELECTION RESULTS, AND SUPPLY THE ASSOCIATION SECRETARY WITH DOCUMENTATION OF THE ELECTION.

ARTICLE VII. MEETINGS
SECTION 1. REGULAR MEETINGS

  • A. THERE SHALL BE NO LESS THAN TWO REGULAR MEETINGS OF THE ASSOCIATION MEMBERSHIP EVERY YEAR. ONE MEETING SHALL BE HELD IN THE SPRING ON THE FIRST TUESDAY IN APRIL. THE OTHER SHALL BE HELD IN THE FALL FOLLOWING AUGUST 15 AND BEFORE OCTOBER 15. ALL TEAM CAPTAINS SHALL BE GIVEN WRITTEN NOTICE CONTAINING DATE TIME AND PLACE OF THE MEETING. IT IS THE RESPONSIBILITY OF THE TEAM CAPTAIN TO CONTACT HIS TEAM MEMBERS AND INFORM THEM OF THE MEETING.
  • B. THERE SHALL BE NO LESS THAN SIX MEETINGS OF THE BOARD OF DIRECTORS DURING THE YEAR. NOTICE FOR THESE MEETINGS MUST BE GIVEN NOT LESS THAN THREE DAYS BEFORE THE MEETING. A REGULAR MEETING OF THE BOARD OF DIRECTORS MAY ONLY BE CALLED BY THE PRESIDENT.

SECTION 2. SPECIAL MEETINGS

  • A. A SPECIAL MEETING OF THE ASSEMBLY MAY BE CALLED AT THE REQUEST OF ANY TEN MEMBERS PRESENTED IN WRITING TO THE SECRETARY. THE REQUEST MUST CONTAIN THE TEN MEMBERS REASON FOR THE MEETING AND THEIR SIGNATURES. THE MEETING WILL BE HELD NOT MORE THAN FOURTEEN DAYS AFTER PRESENTATION OF THE REQUEST. ONLY MATTERS PLACED ON THE AGENDA WHICH, IS GIVEN IN THE NOTICE MAY BE BROUGHT BEFORE THE SPECIAL MEETING. THE SPECIAL MEETING MAY BE DECLARED INSOLVENT IF ONE OR MORE OF THE MEMBERS WHO MADE THE REQUEST IS NOT PRESENT.
  • B. ANY THREE MEMBERS OR THE PRESIDENT MAY CALL A SPECIAL MEETING OF THE BOARD. NOTICE MAY BE GIVEN ORALLY OR IN WRITING NOT LESS THAN 48 HOURS BEFORE THE MEETING. THE BOARD MAY ADDRESS ANY BUSINESS AT A SPECIAL MEETING.

SECTION 3. QUORUM

  • A. ONE HALF, PLUS ONE OF THE TOTAL MEMBERSHIP OF THE BOARD OF DIRECTORS WILL CONSTITUTE A QUORUM. THIS IS ALL THAT IS NEEDED TO PASS ANY MOTION. A 4/5 MAJORITY OF THE TOTAL MEMBERSHIP OF THE BOARD SHALL BE REQUIRED TO AMEND THIS DOCUMENT.
    SECTION 4. AGENDA
  • A. ROBERTS RULES OF ORDER GOVERN ALL MEETINGS OF BOTH THE ASSOCIATION AND BOARD OF DIRECTORS.THE PRESIDENT SHALL PREPARE THE AGENDA FOR ALL MEETINGS OF THE ASSEMBLY AND THE BOARD OF DIRECTORS BOTH REGULAR AND SPECIAL MEETINGS.

ARTICLE VIII. AMENDMENTS

SECTION 1.

  • ANY MEMBER OF THE ASSOCIATION EXCLUDING MEMBERS OF THE BOARD CAN DRAFT A WRITTEN RESOLUTION SPECIFICALLY NAMING THE SECTION OF THIS DOCUMENT HE WISHES TO CHANGE AND HIS REASONS FOR THE CHANGE. HIS RESOLUTION MUST BE PRESENTED TO THE PRESIDENT NOT LESS THAN FOURTEEN DAYS BEFORE THE REGULAR FALL MEETING. RESOLUTIONS WILL ONLY BE CONSIDERED AT THE FALL MEETING OF THE GENERAL MEMBERSHIP. FORMS SHALL BE MADE AVAILABLE BY THE ASSOCIATION SECRETARY

SECTION 2.

  • THE BOARD OF DIRECTORS SHALL HAVE SOLE AUTHORITY AND RESPONSIBILITY FOR THE AMENDMENTS, REVISIONS AND UP KEEP OF THIS DOCUMENT.

ARTICLE IX. PAID PERSONNEL
SECTION 1.

  • OFFICE HOLDERS ARE REQUIRED TO SPEND A LARGE AMOUNT OF TIME TRANSACTING ASSOCIATION BUSINESS THE ASSOCIATION DOES HEREBY AUTHORIZE PAYMENT FOR SERVICES AS DEEMED APPROPRIATE BY THE BOARD OF DIRECTORS TO THE LISTED OFFICERS. THE PAID POSITIONS IN THIS ASSOCIATION SHALL BE THE TREASURER AND THE SECRETARY.

ARTICLE X. DISSOLUTION AND DIS-ASSOCIATION.
SECTION 1.

  • THE ASSOCIATION TO DISSOLVE AND NO LONGER BE IN EXISTENCE. THIS ASSOCIATION SHALL PAY AND DISCHARGE ALL BILLS, DEBTS, AND OBLIGATIONS OR RESPONSIBILITIES OF ANY AND ALL SORT OR NATURE. IF AFTER THE PAYMENT AND DIS-CHARGE OF SAID OBLIGATIONS THERE REMAINS A SURPLUS OF ANY SORT OR NATURE, SUCH SURPLUS SHALL BE DISTRIBUTED TO SUCH GROUP OR GROUPS OR ORGANIZATION OR ORGANIZATIONS AS THE BOARD OF DIRECTORS SHALL DECIDE, SUBJECT HOWEVER, THAT THE RECIPIENTS MUST BE NON-PROFIT CORPORATIONS AND ORGANIZATIONS. A PREFERENCE SHALL BE MADE FOR BENEFACTORS WHO’S PURPOSE IS TO UP KEEP OR BETTERMENT OF THE GAME OF GOLF IN ANY ASPECT OR THEIR ACTIVITIES.

SECTION 2.

  • THIS INSTRUMENT SUPERSEDES ALL PREVIOUS DOCUMENTS WRITTEN AS BY-LAWS OF THE ASSOCIATION AND SHALL BE ADOPTED IN ITS ENTIRETY AND MEANING AS SET FORTH AND APPROVED BY THE BOARD OF DIRECTORS ON THE MONTH, DATE, AND YEAR SIGNATURES ARE AFFIXED.

ARTICLE XI. AMENDMENTS MADE
AMENDMENT 1.

  • IN THE EVENT A TEAM IS NEEDED TO FILL A VACANCY ON THE ROSTER THE SELECTION SHALL BE MADE BY A LUCK OF THE DRAW LOTTERY. A PUBLIC ANNOUNCEMENT SHALL BE MADE ADVERTISING THE OPENING, APPLICATIONS WILL THEN BE ACCEPTED, AND THE DRAWING WILL TAKE PLACE IN THE PRESENCE OF THE BOARD OF DIRECTORS, THE LEAGUE SECRETARY, AND THE LEAGUE PRESIDENT. ONLY APPLICANTS WHO HAVE A TEAM REPRESENTATIVE IN ATTENDANCE WILL BE ENTERED IN THE LOTTERY, THE ANNOUNCEMENT SHALL RUN ONE WEEK. ONE WEEK WILL ALLOW FOR THE ACCEPTANCE OF APPLICATIONS WHICH MUST BE ACCOMPANIED BY ANY SPONSORSHIP FEE ADVERTISED TO BE VALID. ALL SUCCESSFUL APPLICANTS WILL THEN BE NOTIFIED AS TO THE TIME AND PLACE OF THE LOTTERY.

AMENDMENT 2.

  • THE CAPTAIN IS IN CHARGE OF THE TEAM. HE IS RESPONSIBLE FOR DETERMINING SPONSORSHIP AND ROSTERS. IF THE CAPTAIN LEAVES THE ASSOCIATION A NEW CAPTAIN WILL BE DESIGNATED BY THE MEMBERSHIP OF THE LAST YEARS TEAM ROSTER. IN ANY CIRCUMSTANCE THE CAPTAIN IS RESPONSIBLE TO SUBMIT HIS TEAM AND SPONSORSHIP FEE BY THE 1ST OF MARCH EACH SEASON.

SIGNED BY PRESIDENT:   Joe Carrico

APPROVED BY BOARD OF DIRECTORS 1996

NOAA Weather

Great Falls, Great Falls International Airport, MT

Last Updated on Nov 14 2019, 1:53 pm MST

Current Conditions: Fair

NOAA Icon

Temp: 50°F

Wind: SW at 15mph

Humidity: 41%

Windchill: 45°F

Your 5-Day Forecast at a Glance